1.
Request for Bids
The
Utah Division of Purchasing is accepting bids for the (PROJECT NAME) Project.
The WORK consists of reclamation construction at (NUMBER OF MINE OPENINGS) mine
openings, runoff control, and revegetation of
disturbed areas at abandoned (TYPE OF MINE) mines in (COUNTY NAME) County, Utah.
Details of the WORK are contained in these Specifications. Sealed bids are due
on Wednesday, (DATE: MONTH DAY YEAR), no later than 2:00 P.M., at which time they will be
opened and read aloud at the Division of Purchasing's office.
2.
Qualifications of Bidders
All
CONTRACTORS must be currently licensed in Utah for the type of work to be done.
Bidders shall submit a photocopy of their current Utah license covering the type
of work to be done with their bid.
All
CONTRACTORS who have previously performed WORK on a Utah Abandoned Mine
Reclamation Program (UAMRP) project have been evaluated based on the Contractor
Performance Rating Form (Appendix C). A rating of ten points or more is required
to bid on this project.
3.
Pre bid Meeting
A
mandatory pre-bid site meeting will be held for all interested bidders at (TIME) on Wednesday,
(DATE: MONTH, DAY, YEAR). Meet at (LOCATION). The meeting is expected to last most of the afternoon and
will involve driving and hiking over rugged terrain. High-clearance
four-wheel-drive vehicles are required.
This
meeting is mandatory. Attendance is not required to bid, but attendance should
result in a more responsible bid. Abandoned mine closure work is different from
standard residential or commercial construction. It requires specialized work in
unusual conditions and unique circumstances. Because of the special nature of
abandoned mine closure work, bidders are strongly encouraged to attend the
pre-bid meeting. If attendance at the meeting is not possible, bidders should
make every effort to examine the project on their own time. Abandoned mines are
hazardous. Do not enter the mines.
4.
Proposals
Before
submitting a proposal, each bidder shall carefully examine the drawings,
specifications and other contract documents and shall visit the site of the
WORK; shall fully inform himself or herself as to all existing conditions and
limitations; and shall include in the proposal the cost of all items included in
the CONTRACT. CONTRACTOR shall fill out all blanks and include all forms and
submittals, or be subject to having the bid disqualified. (See the checklist of
required bid items on page i).
The
pages required for bidding are included in these specifications. The bidder must submit the Proposal, Agency Contract Bond
Statement, Bid Bond, Minority and Woman Business Enterprise Representation, Bid
Schedule, photocopy of Utah contractor's license, and required submittals in the
sealed bid, along with the required Division of Purchasing bid documents.
Deliver
proposals to the Division of Purchasing only. Do not deliver proposals to DOGM.
5.
Contract and Bond
The
contract agreement will be on a form similar to that which is bound in the
specifications. The completion date of construction will be as indicated in the
proposal. The successful bidder, within 14 days after the bid opening, will be
required to furnish a performance bond and a payment bond in an amount equal to
one hundred percent (100%) of the contract price, said bonds shall be secured
from a company satisfactory to OWNER. The surety company must be a U.S.
Department of Treasury (Circular 570) listed company.
6.
Listing of Subcontractors
The
experience and responsibility of Subcontractors may have bearing on the
selection of a CONTRACTOR by the OWNER.
The
apparent two low bidders shall deliver to OWNER within 24 hours (excluding
Saturday, Sunday, and State holidays) for OWNER's approval, a list of the names
of Subcontractors to be furnished for each of the principal parts of the work
and the corresponding dollar amounts. Each principal part shall mean a
subcontract dollar value in excess of $5,000. A form for this submission is
included in these Specifications. Such list shall be binding upon the
CONTRACTOR; however, OWNER has a right to reject any or all Subcontractors
listed or unlisted which OWNER feels are unqualified to do the work.
OWNER
may withhold award of CONTRACT to any particular bidder if one or more of his or
her proposed Subcontractors are considered by the OWNER to be
unqualified.
7.
Interpretation of Plans and Specifications
If
any person contemplating submitting a bid for the proposed CONTRACT is in doubt
as to the true meaning of any part of the drawings, specifications or other
proposed CONTRACT documents, he or she may submit to the Division of Oil, Gas
& Mining a written request for an interpretation thereof. The person
submitting the request will be responsible for its prompt delivery.
Any
interpretation of the proposed documents will be made only by addendum duly
issued. A copy of such addendum will be mailed or delivered to each person
receiving a set of documents, and posted on the UAMRP website. The OWNER will
not be responsible for any other explanations or interpretations of the proposed
documents.
8.
Addenda or Bulletins
Any
addenda or bulletins issued during the time of bidding shall become part of the
documents issued to the bidders for the preparation of the bid, shall be covered
in the bid, and shall be made a part of the CONTRACT.
9.
Bid Schedule
Bidding
CONTRACTORS shall examine the specifications and the Bid Schedule and fill in
all blanks of the CONTRACTOR's Proposal and Bid Schedule and submit all required
information contained in the Specifications Schedule, including required
submittals, or have the bid subject to disqualification.
10.
Award of CONTRACT
The
CONTRACT will be awarded as soon as possible to the lowest responsible bidder,
provided the bid is reasonable and is in the interests of the OWNER to accept.
Responsible bidders will be considered to be those bidders who have fully
evaluated the work to be performed, as detailed in their bids. For bidders who
have previously performed WORK on a UAMRP project, evaluation of the
responsibility of the bidder will also include consideration of past performance
on AMR contracts for OWNER. Both the Lump Sum Amount and the Variation in
Quantities Unit Price for all work items will be considered in awarding the
CONTRACT. Lump Sum Amounts do not have to equal the product of the estimated
quantity times the Variation in Quantity Unit Price, but OWNER may reject a bid
if unit prices are substantially out of line with the Lump Sum Amount. The OWNER
reserves the right to waive any technicalities or formalities in any bid or in
the bidding.
11.
Qualifications
The
CONTRACTOR's and Subcontractor's past performance, organization, equipment, and
ability to perform and complete their contracts in the manner and within the
time limit specified will be elements along with the cash amount of the bid,
which will be considered by the OWNER in the letting of the CONTRACT. A rating
of ten points or more on the Contractor Performance Rating Form (Appendix C) is
required for any CONTRACTOR who has previously performed WORK on a Utah AMR
project. The CONTRACTOR shall comply with and require all of his or her
Subcontractors to comply with the license laws as required by the State of Utah.
12.
Cost Breakdown
The
CONTRACTOR shall, before starting WORK, submit to OWNER a cost breakdown showing
the cost of various segments of the WORK according to a specification heading,
the total amount equaling the CONTRACT price. This breakdown shall be used as
the basis for the payment of estimates as stated in the contract documents.
13.
Right to Reject Proposals
The
OWNER reserves the right to reject any or all proposals.
14.
Time is Essence and Award of CONTRACT
Time
is of the essence in award of the CONTRACT.
15.
Withdrawal of Bids
Bids
may be withdrawn upon written or electronic request received from bidders prior
to the time fixed for opening. Electronic request via FAX or E-mail must be
received by OWNER in written form before bid opening. Negligence on the part of
the bidder in preparing the bid confers no right for the withdrawal of the bid
after it has been opened.
16.
Bid Security
Bid
Security in the amount of five percent (5%) of the bid, made payable to the
Division of Oil, Gas & Mining, shall accompany bid. If a certified or
cashier's check is used in lieu of bid bond, a current certificate from an
approved surety company guaranteeing execution of a 100% Performance Bond and
100% Payment Bond must be on file with the OWNER.
17.
Applicant Violator System (AVS) Eligibility Check
Federal
regulations (30 CFR 874.16) effective July 1, 1994, require all successful
bidders on contracts funded through Title IV of the Surface Mining Control and
Reclamation Act (SMCRA) of 1977 to be eligible under 30 CFR 773.15(b)(1) to
receive a permit to conduct surface coal mining operations. In general, this
means that the Utah Abandoned Mine Reclamation Program may not hire a contractor
who is or whose company is associated with a coal mine operator with outstanding
unabated violations under SMCRA. The regulations further require that contractor
eligibility be confirmed by the Applicant/Violator System (AVS) at the U.S.
Office of Surface Mining (OSM). Compliance checks are also required for all
subcontractors receiving 10% or more of the total contract amount.
18.
Buy American Act
Compliance
with the Buy American Act is required for this project. The Buy American Act
requires the use of domestically produced materials.
19.
Electronic Specs Available
Electronic versions of the Contract Specifications
are available through the BidSync (www.bidsync.com)
web
site. OWNER no longer provides electronic specifications through the
Division of Oil Gas & Mining web page.
